Complete this application for the 2026 Englewood Music Festival vendor application.

Business Information

Contact Information

Tax / Licensing

If you do not have a Sales and Use Tax, Seller’s Permit #, please visit https://mytax.illinois.gov/_/

Experience

Additional Information Needed

Additional Items Required

• A copy of your Summer Festival Food Vendor Sanitation Certificate

- To obtain a Summer Festival Food Vendor Sanitation Certificate, please visit http://www.illinoisrestaurants.org/?page=SummerFestivalCertif

• A copy of your most recent health inspection report (within the last 6 months)

• A copy of a state issued photo identification of the person filling out this agreement

DETAILED DESCRIPTION OF ITEMS TO BE SOLD

Please provide a detailed description of each retail item that will be sold at your booth:

Insurance

Vendor shall secure, at Vendor’s sole cost, the following insurance, which shall remain in full force and effect for the duration of the Festival: (a) Worker ’s Compensation insurance in accordance with the requirements of the applicable Illinois laws; (b) Employer’s Liability insurance in accordance with the requirements of the applicable Illinois laws; (c) Comprehensive general liability insurance containing limits of not less than One Million Dollars ($1,000,000) per occurrence and One Million Dollars

($1,000,000) aggregate per event for bodily injury and property damage; (d) All-risk property insurance providing coverage for the full value of the equipment and other property owned or controlled by Vendor during the Festival; (e) Owned and non-owned automobile liability insurance not less than One Million Dollars ($1,000,000) per occurrence; (f) Products and completed operations insurance; and (g) any other insurance as reasonably requested by ENGLEWOOD MUSIC FESTIVAL. Said insurance shall name ENGLEWOOD MUSIC FESTIVAL, Greater Englewood Community Development Corporation, Chicago of Chicago, and any other parties requested by ENGLEWOOD MUSIC FESTIVAL as additional insured on a primary non-contributory basis. Vendors shall submit current insurance certificates with this application; otherwise this application will be deemed incomplete and will not qualify for consideration for inclusion in the festival. ENGLEWOOD MUSIC FESTIVAL’s failure to request, review or object to the terms of such certificates shall not be deemed a waiver of Vendor’s obligations or ENGLEWOOD MUSIC FESTIVAL’s rights hereunder. All insurance shall be procured and maintained continuously throughout your onsite activities. The failure to maintain the required insurance and/or the failure to name all requested parties as additional insured shall be deemed a material breach of this agreement.

The following information shall be included on the insurance certificate, exactly as it appears here:

 Description: For participation in ENGLEWOOD MUSIC FESTIVAL,
to be held September 13, 2025, at 64th & Halsted Chicago, Illinois 60621.

Additional 
insured on a primary and non-contributory basis are ENGLEWOOD MUSIC FESTIVAL, Southside Cultural Foundation, City of Chicago, and Greater Englewood Community Development Corporation,  

Holder: Southside Cultural Foundation,  815 W. 63^rd St. Chicago, IL 60621

Fee Worksheet

Please list items you will be using that require electricity (be specific):

Retail Vendor Fee Calculation

City of Chicago Itinerant Merchant Fee (Permit application fee) $ 25.00

This is mandatory and required of all vendors selling items in the City of Chicago

Payment

Application must be submitted by August 18th, 2026 in order to receive consideration. The submission of application in no way guarantees the acceptance of your application nor obligate ENGLEWOOD MUSIC FESTIVAL (“ENGLEWOOD MUSIC FESTIVAL”) to allow you to vend at that the 2026 ENGLEWOOD MUSIC FESTIVAL. Applications are processed on a first come, first serve basis.

*Submission of an application does NOT guarantee acceptance into the festival. Only a confirmation letter signifies acceptance into the festival. Confirmation e-mail will be sent to accepted vendors by no later than September 1st, 2026.

Payment MUST be received within 7 days of application being approved or acceptance will be forfeited. Acceptable forms of payment:

•Make checks/money orders payable to:

Greater Englewood Community Development Corporation 


•Credit card payments are accepted but will incur additional 4% service charge

•ACH or Wire (please request information)


Please address envelopes with the following:


 Greater Englewood Community Development Corporation

Attn: ENGLEWOOD MUSIC FESTIVAL VENDOR APPLICATION


815 W. 63^rd St

4th Floor

Chicago, IL 60621

Required Material Checklist

Please use the following checklist to ensure your application can be processed. Your application will NOT be processed without ALL of the following information:

Rules and Regulations

1. LICENSE. It is understood by the parties that if Englewood Music Fest accepts Vendor into the festival, this Food Vendor Application (the “Agreement”) constitutes a license to use space at the festival, subject to the terms and conditions contained herein.

2. CONTRACT CANCELLATION. Englewood Music Fest reserves the right to cancel this Agreement at any time for any reason, in the sole discretion of Englewood Music Fest or any of its agents and/or due to the cancellation of the event by any third party. In the event of a cancellation, subject to the terms of section 22, Vendor will receive a refund.

3. EXCLUSIVITY. Englewood Music Fest does not guarantee exclusivity to Vendor.

4. BEVERAGES: Vendors are not allowed to sell beverages.

5. BOOTH PLACEMENT. Englewood Music Fest reserves the right to relocate Vendor at any time, notwithstanding the fact that Vendor was assigned a specific space.

6. WATER. Unless otherwise specified, running water is not provided.

7. ELECTRICITY. Vendor is not allowed to bring on to the ground and/or use electrical generators, including but not limited to personal or small portable generators, except as specially provided by Englewood Music Fest

8. MUSIC. No recorded or live music may be played by Vendor on the grounds without the prior written consent of Englewood Music Fest.

9. DRILLING. Drilling into any surface, including but not limited to the street or sidewalk is strictly prohibited. Violators are subject to a fine of $300.00 plus the cost to repair all damage and/or loss of vending privileges without refund.

10. SET-UP AND TEAR-DOWN. Vendor is responsible for set-up, take-down and clean-up of his/her stand. Vendor shall be responsible for providing all necessary equipment and materials for set-up and tear-down. Subject to police restrictions on the use of vehicles on the street, vehicles will be allowed on the street solely for Vendor’s set-up prior to the event and tear-down once the festival closes. Unless otherwise noted in writing, parking is not provided to Vendor. Load-in/set-up times shall be determined solely by Englewood Music Fest and will be provided in the confirmation letter sent to Vendor prior to the event. Vendors must remove their vehicles immediately after unloading merchandise. Englewood Music Fest shall not be responsible for any items left behind after tear-down and any such items shall be deemed abandoned. As such, Englewood Music Fest shall be entitled to dispose of any such items in its sole discretion without any liability to Vendor and/or any other party.

11. TRASH DISPOSAL. Each space must be kept clean throughout the event and left clean each night. Trash receptacles and bags will not be provided. Vendor must provide necessary trash receptacles and bags for garbage inside the booth. Trash (in bags) will be picked up from the booths. All garbage left unbagged will be subject to a fine of $1,000.00 plus any costs related to cleaning up such garbage and/or loss of vending privileges without refund. Sidewalks must be left unobstructed unless otherwise indicated.

12. TENTS. All tents, booths or canopies will be supplied by the festival. Vendors must keep all items within their designated booth (10x10 or 10x20) nothing should be protruding out on any side of the booth unless given written consent. Vendors will be provided overhead signage listing the vendor’s name to identify each booth, hanging additional signage or other items from the tent or the provided signage is not allowed.

13. SPECIAL WASTE. Each vendor is responsible for properly disposing of all their grease, charcoal and other similar materials and special waste must not be left in the street, park, or poured down a sewer. Any Vendor who improperly disposes of waste will be subject to a fine of $1,000.00 plus the cost of proper disposal of such waste and/or a loss of vending privileges without refund.

14. BOOTH INSPECTION. A staff member and/or representative of Englewood Music Fest will review the space each night with Vendor. If Vendor is not present, Englewood Music Fest reserves the right to determine the cleanliness of the space. Vendor also consents to inspection of Vendor’s space by any party, including but not limited to city officers, state officials or representatives of the venue.

15. FOOD ITEM APPROVAL. Englewood Music Fest reserves the right to determine, in its sole discretion, which products will be sold by Vendor. Vendor reserves the right to reject any item that it has previously approved. Violations will result in cancellation of this Agreement and loss of use of the event space, with no refund of any fees.

16. ITEMS FOR SALE. Vendor shall not change any items for sale once the application has been filed. Vendor shall ensure that no product bearing Englewood Music Fest, the event’s (or any party related thereto) or any artist or other party performing at the event’s trademark, name, likeness, logo, or reference to such is sold or distributed by Vendor.

17. BUSINESS CONDUCT. Vendor and its employees must maintain the highest degree of professionalism in its booths and on event grounds at all times. Vendor shall ensure a) that there is a manager on duty at all times; b) that at least one person is manning the Vendor’s area at all times; c) that no “Hawking” (soliciting of festival patrons by use of bull horns, oral solicitation, customer incentives, or perceived added value in exchange for business) of any kind is permitted; d) that no alcoholic beverages may be consumed by any of Vendor and/or Vendor’s staff during their working hours; e) that no smoking is allowed in the concession units; and f) that Vendor and all of its staff is informed that they are prohibited from bringing any contraband on to the event site or vending contraband at the Event. For purposes of this paragraph, contraband includes but is not limited to: firearms, knives or other weapons, drugs, drug paraphernalia, nitrous oxide, alcohol and any other item which staff would be prohibited by law to possess or bring to the event site. Vendor shall also ensure that it and all of its staff will conduct themselves in a courteous and professional manner. If Vendor and/or any its staff violates this provision or any other provision of this agreement, Englewood Music Fest shall be entitled to immediately remove such staff from the event and/or subject Vendor to the loss of vending privileges without refund. Vendor shall be entitled to a pre approved amount working credentials for itself and for its staff. All credentials are non- transferable and are used for working staff only, i.e. no staff credentials shall be given to any family members, friends or other persons not directly working on the Event. Vendor and all parties working for vendor must comply with all applicable laws, rules and all other regulations, including but not limited to those of the event, the City of Chicago and the State of Illinois. Vendor shall ensure that it has adequate points of sale to cover all sales and provide fast, efficient, and courteous service. Vendor shall be solely responsible for any lost, missing or otherwise unaccounted for cash and Englewood Music Fest shall not be responsible for a theft of cash, equipment and/or products. Vendor shall ensure that it has appropriate amounts and denominations of cash to ensure that it is able to provide change for all of its transactions. Vendor shall not assign, sublet, or apportion the whole or any part of the space assigned or have representatives, equipment, or materials for firms other than its own in the exhibit space. If a Vendor check is returned, Vendor will be charged $80.00, and Englewood Music Fest may cancel this Agreement in is sole discretion without refund.

18. INDEMNIFICATION. Vendor hereby indemnifies and holds harmless Englewood Music Fest/Southside Cultural Foundation, City of Chicago, Illinois, their parent, subsidiary, and affiliate companies, and each of their respective officers, directors, members, employees, representatives, successors, agents and assigns, and such other parties reasonably requested by Company, including, without limitation, governmental authorities (collectively, the “Indemnified Parties”) from and against any and all third party claims, losses, liabilities, suits, damages, causes of action and costs (including reasonable court costs, expenses and third party legal fees and expenses) suffered or incurred by the Indemnified Parties arising out of, connected with, or as a result of: (i) Vendor or any Vendor’s representatives, independent contractors, employees, agents, and assigns’ negligence: and/or (ii) Vendor or any of Vendor’s representatives, independent contractors, employees, agents, and assigns’ actions or omissions in connection with the event or breach of this agreement or any of Vendor’s representations and warranties hereunder, except for those liabilities, damages and expenses arising from the gross negligence and/or willful misconduct of Englewood Music Fest. Englewood Music Fest and/or any party related thereto shall not be responsible for any damage or loss to any of Vendor’s property or equipment. In addition, Vendor, on behalf of itself and all parties related to Vendor, does expressly release Englewood Music Fest and all parties related to Englewood Music Fest from all claims for loss, damage or injury arising from any cause whatsoever.

19. CANCELLATION/REFUND. (a) The fees paid by Vendor hereunder are only refundable to Vendor if Vendor is not selected to participate in the event or if the event is canceled by Englewood Music Fest for reasons solely within its control. For the sake of clarity, if the event is canceled for reasons beyond the control of Englewood Music Fest, including but not limited to weather, acts of God, acts of governments, civil disturbances, war, acts of terrorism, riots, insurrections, quarantine, customs regulations, epidemics, criminal activity, natural disasters, boycotts, strikes, lockouts, cancelation of the event by a public official, cancelation of the event by the venue or other labor unrest Vendor shall not be entitled to a refund of any of the fee. Vendor shall not be entitled to any refund if its vending privileges are revoked due to Vendor’s violation of any rules, laws and/or regulations and/or any breach of this agreement.

    b) If Vendor cancels this Agreement, Vendor may be entitled to a refund as follows:

    ·A $150.00 non refundable administration fee (the “Admin Fee”) will be applied to any application canceled by Vendor.

    
    

    A cancellation made by Vendor before August 31st, 2025 will receive full refund less the Admin Fee. ·

    A cancellation made by Vendor between September 1^st and September 10^th will not receive a refund 

    A cancellation made by Vendor after September 11^th (including the day of the event) will NOT be entitled to a refund.

    All refund checks will be made out to the account holder listed on the initial payment to ENGLEWOOD MUSIC FESTIVAL unless specified otherwise.

20. Marks/Filming: Vendor warrants and represents that it is the sole and exclusive owner or otherwise controls or is authorized to use all rights in and to Vendor’s trademarks and trade names, if any, (the “Marks”). You hereby grant Englewood Music Fest and its designees a worldwide, limited, non-exclusive license to use the Marks to identify you as an event participant. By participating in the event, Vendor expressly authorizes and Vendor’s employees, independent contractors, representatives, agents, or assigns expressly agree, to the taping, recording and/or other fixation of the event and the inclusion of Vendor or any of Vendor’s employees, independent contractors, representatives, agents or designees’ names, marks (including but not limited to the Marks) or images in such fixation, and that the results of such filming and/or taping shall become the intellectual property of Englewood Music Fest, and Englewood Music Fest shall solely own and control all rights contained therein. Vendor does hereby grant, and shall ensure that Vendor’s employees, independent contractors, representatives, agents and assigns grant to Englewood Music Fest a world-wide, non-exclusive, irrevocable, perpetual and royalty-free license to use Vendor and Vendor’s employees, independent contractors, representatives, agents and assigns’ names, likenesses, images, logos, and trademarks, (including but not limited to the Marks) in connection with the event and any and all marketing and publicizing thereof, without any additional payment whatsoever. Vendor and its employees, independent contractors, representatives, agents, or assigns shall have no right to film, photograph or otherwise record the Festival or any part thereof.

21. Vendor on behalf of itself and all parties related thereto, including but not limited to its owners, employees and independent contractors, hereby authorizes Englewood Music Fest to conduct a background check, which may include a “consumer report,” an “investigative consumer report” and/or a criminal background check prepared by Englewood Music Fest or by a third party, including but not limited to local authorities or officials. As part of such background check, you may be required to sign additional documents and authorizations related to such background check. This agreement is contingent upon your cooperation with such background check and Englewood Music Fest’s satisfaction, in its sole discretion, with the results of such background check.

22. Notice: All notices given to you hereunder shall be addressed to Vendor at the address set forth on the first page of this agreement or at such other address as Vendor shall designate in writing from time to time. All notices to be given to Englewood Music Fest hereunder shall be addressed to Englewood Music Fest at Englewood Music Fest/Southside Cultural Foundation, 815 W. 63^rd Street, Chicago, IL 60621 or at such other address as Englewood Music Fest shall designate in writing from time to time. All notices shall be in writing and shall either be served by personal delivery (provided that a written receipt shall be obtained indicating that such delivery was made), overnight mail with signature confirmation or certified mail (return receipt requested), all charges prepaid. Notices shall be deemed to have been received one (1) business day after being sent if sent by overnight mail or via hand delivery, and three (3) business days after being sent by registered or certified mail.

23. This Agreement constitutes a single, integrated written contract expressing the entire agreement of the parties to this Agreement. It is understood and agreed that in entering into this agreement, Vendor has the status of an independent contractor and as such assumes all responsibility for all taxes, including but not limited to withholding taxes, Social Security and State taxes and all insurance, including but not limited to public liability and Worker’s Compensation Insurance and insurance coverage to, from and during the Event and for accident or injury to itself, its employees, licensees, agents or assigns, and/or their equipment. Nothing herein contained shall contemplate or constitute Vendor, its representatives or agents as Englewood Music Fest employees, partners or joint ventures. Vendor shall be solely responsible for paying for and timely filing all taxes, including but not limited to sales and use taxes. Upon Englewood Music Fest’s request Vendor shall provide Englewood Music Fest with proof of such tax filings. No representation, promise or inducement has been made by either party that is not embodied in this agreement, and neither party shall be bound by or be liable for any alleged representation, promise or inducement not so set forth. This agreement contains the entire understanding of the parties hereto relating to the subject matter hereof and cannot be changed or terminated except by both parties. A waiver by either party of any term or condition of this agreement in any instance shall not be deemed or construed as a waiver of such term or condition for the future, or of any subsequent breach thereof. All remedies, rights, undertakings, obligations, and agreements contained in this Agreement shall be cumulative and none of them shall be in limitation of any other remedy, right, undertaking, obligation or agreement of either party. If any provision of this Agreement shall be held void, invalid or inoperative, no other provision of this agreement shall be affected as a result thereof and, accordingly, the remaining provisions of this agreement shall remain in full force and effect as though such void, invalid or inoperative provision is not contained herein. This agreement may be executed in counterparts, which together shall constitute one and the same agreement. This agreement shall be construed under and in accordance with the laws of the State of Illinois without giving any effect to the choice of law principles in the State of Illinois. The parties hereto submit to jurisdiction of the courts of Cook County in the State of Illinois.

1. Legal Counsel: This Agreement contains important legal terms and rights that affect Vendor and Englewood Music Fest has advised Vendor to seek independent legal counsel. Vendor acknowledges that it has been represented by an independent attorney of its choice in connection with the negotiation of this Agreement.

Executions

By signing this agreement, Vendor hereby acknowledges and accepts all terms and conditions of this Vendor Application, which will be considered a legal contract between Vendor and Englewood Music Fest/Southside Cultural Foundation.